Description:
bSenior Accounts & Contract Finance Coordinator Overviewb
Manage internal finance administration and contract finance operations, reporting to the Director of Operations and working with CPA, legal counsel, submissions, and executive leadership to provide timely visibility into financial position across active contracts and vendors.
bKey responsibilitiesb
- Maintain and organize company financial records, including bank statements, payment confirmations, insurance/bonding files, and registration documentation.
- Support tax filing preparation and coordinate with external CPA/bookkeeper; track registrations and compliance deadlines.
- Track and reconcile customer and vendor purchase orders, invoices, and payment status across active contracts; manage CLIN/SLIN line-item records and contract closeout files.
- Match vendor invoices to quotes and POs; identify and escalate discrepancies in pricing, freight, tax, or payment terms.
- Maintain AR/AP status and prepare regular reports on outstanding, pending, overdue, and at-risk items; follow up on unpaid items.
- Coordinate vendor payment processing and vendor communication for credit arrangements.
- Coordinate cross-functionally with operations, submissions, CPA/bookkeeper, banks, and agencies to resolve finance issues.
What we’re looking for
bRequired / Must-have skillsb
- Accounts Receivable and Customer Payment Follow-Up: track invoices, payment status, aging, and collections; escalate as needed.
- Cash-flow awareness: track expected inflows/outflows and short-term liquidity.
- Contract-level financial tracking: connect accounting activity to individual contracts, POs, vendor quotes, customer invoices, margins, and payment terms; maintain financial trail from award to closeout.
- Federal contracting finance experience: purchase order tracking, invoice reconciliation, vendor payment coordination, CLIN/SLIN review, tax exemption documentation, and contract closeout.
- Reconciliation and documentation discipline: reconcile bank activity, vendor payments, invoices, internal spreadsheets, accounting software records, and supporting documents.
- 2-4 years progressive experience in accounts payable/receivable, finance administration, contract administration, or similar operational finance role.
