Virtual Executive / Legal Assistant

Description:

At Health & Virtuals, we build structured, reliable support systems for organizations across the United States—placing trained remote professionals into real operational workflows that keep leadership teams organized, responsive, and effective.

We are currently hiring a Virtual Executive / Legal Assistant—a high-trust role responsible for managing executive workflows, coordinating communication, and ensuring that leadership operations run smoothly and without disruption.

Role Overview

The Virtual Executive / Legal Assistant supports executives by ensuring that calendars, communication, and administrative workflows are managed with precision and consistency.

This role sits at the intersection of coordination, communication, and execution—serving as a central operational support layer that keeps leadership aligned, prepared, and focused.

You will manage calendars, handle inbox communication, coordinate meetings, and support documentation workflows while maintaining professionalism and discretion at all times.

What You’ll Be Doing

Calendar & Inbox Management

• Manage complex executive calendars, including scheduling across time zones, recurring meetings, and priority time-blocking
• Monitor and organize inboxes, flag urgent communications, and draft professional responses
• Coordinate meeting logistics including links, agendas, and participant alignment

Meeting Coordination & Documentation

• Prepare meeting agendas and supporting materials
• Capture detailed notes, action items, and decisions during meetings
• Track follow-ups, assign task ownership, and maintain updates in shared systems

Administrative Support & Communication

• Prepare presentations, reports, and operational documents using Google Workspace or Microsoft Office
• Coordinate travel logistics, event scheduling, or external engagements when required
• Communicate on behalf of executives with internal teams, clients, or external stakeholders

What We’re Looking For

Core Skills

• Strong calendar and inbox management capability
• Experience coordinating meetings and documenting action items
• Proficiency with productivity tools (Google Workspace, Microsoft Office)
• Familiarity with project or task management systems (Notion, Asana, ClickUp)
• Ability to manage sensitive information with discretion and professionalism

How You Work

• Highly organized and detail-oriented in managing executive workflows
• Communicates clearly and professionally across all interactions
• Reliable with strong follow-through on tasks and commitments
• Able to handle time-sensitive requests and shifting priorities
• Proactive in identifying gaps and supporting leadership needs

Baseline Requirements (All Roles)

• Comfortable with digital tools (CRM, documentation, and workflow systems)
• Proficient in Google Workspace / Microsoft Office
• Familiar with communication tools (Slack, Zoom, Teams)
• Able to manage tasks using structured workflows or trackers
• Strong time management and prioritization skills

These baseline competencies are standardized across all roles to ensure consistent performance and workflow reliability.

Working Hours

• Shift: 8:30 AM – 5:30 PM (EST) | Monday - Friday
• Work Setup: Fully Remote

Additional Notes

• Prior experience supporting executives, leadership teams, or legal workflows is a plus, not mandatory
• Training and structured onboarding will be provided
• This is a high-responsibility role requiring professionalism, discretion, and consistent execution

Why This Role Matters

In fast-moving organizations, executive efficiency directly impacts decision-making, communication flow, and operational clarity.

This role ensures that:

• Leadership remains organized, responsive, and focused on priorities
• Communication is handled professionally and without delay
• Meetings, tasks, and follow-ups are executed with consistency and accuracy